Open Position

Accounts Payable / Expense Clerk

An inclusive community, a better nation

 

JOB TITLE: Accounts Payable / Expense Clerk           

 EMPLOYER:  National Diversity Council

 DEPARTMENT: Finance

REPORTS TO: Accountant

 SUMMARY:

The Accounts Payable / Expense Clerk will be responsible for managing and processing accounts payable transactions and expense reports. This role ensures accurate and timely payment of invoices, adherence to company policies, and efficient resolution of payment discrepancies. The ideal candidate will possess strong attention to detail, organizational skills, and the ability to work collaboratively with various departments to maintain smooth financial operations.

 

 DUTIES AND RESPONSIBILITIES:

      • Receive, review, and process vendor invoices in accordance with company policies and procedures. Ensure all invoices are properly authorized and coded before entering them into the accounting system.
      • Review and process employee expense reports, ensuring they comply with company policies and are supported by appropriate documentation.
      • Prepare and execute timely payments to vendors and service providers via checks, ACH transfers, or other payment methods as required. Maintain accurate records of payment transactions.
      • Reconcile accounts payable and related accounts as assigned, including investigating and resolving any discrepancies or errors.
      • Communicate with vendors regarding payment status, resolve invoicing issues, and maintain positive vendor relationships.
      • Maintain organized and up-to-date records for vendor W-9 and ACH files, all accounts payable transactions, expense reports, and related documentation.
      • Assist in preparing financial reports related to accounts payable and expenses for management review. Provide support during audits by supplying necessary documentation and explanations.
      • Complete annual 1099 filing.
      • Ensure compliance with internal controls, financial regulations, and company policies related to accounts payable and expense processing.

       

      SUPERVISORY RESPONSIBILITIES:

      • This position has no supervisory responsibilities.

       

      QUALIFICATIONS:

      • High school diploma or equivalent required. An associate’s degree in accounting, finance, or a related field is preferred.
      • Minimum of 3 years of experience in accounts payable or a similar financial role. Experience with expense reporting and vendor management is a plus.
      • Proficiency in accounting ERP software (e.g., Sage Intacct, SAP, or similar), employee expense management systems (Concur) and Microsoft Office Suite, particularly Excel.
      • Strong attention to detail with the ability to spot errors and inconsistencies in financial documents.
      • Excellent organizational skills and the ability to manage multiple tasks and deadlines effectively.
      • Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal stakeholders.
      • Ability to troubleshoot and resolve issues related to accounts payable and expense processing efficiently.
      • Demonstrated commitment to confidentiality and ethical handling of financial information.

       

      COMPETENCIES:

      • Diversity – Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
      • Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
      • Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
      • Motivation – Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
      • Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
      • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

       

      PHYSICAL DEMANDS AND WORK ENVIRONMENT:

      • Work Environment – Remote
      • Prolonged periods sitting at a desk and working on a computer

       

    The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

The National Diversity Council is a non-profit organization committed to fostering a learning environment for organizations to grow in their knowledge of diversity. The council affords opportunities for organizations to share best practices and learn from top leaders in the areas of diversity, equity and inclusion.  More information about the National Diversity Council is available at: www.thendc.org.

Schedule: Monday to Friday

Work Location: Remote 

Applicants can send their resumes to [email protected]