Open Position
Event Programmer for New York City
An inclusive community, a better nation
JOB TITLE: Event Programmer
EMPLOYER: National Diversity Council
DEPARTMENT: Partnerships & Events
REPORTS TO: AVP, Strategic Partnerships & Marketing
SUMMARY: The senior event programmer is responsible for organizing and executing events and programs that help the National Diversity Council achieve its mission of promoting DEIB in the workplace and community. The events and programs take place in person and virtually and range from workshops, lunch and learn sessions, webinars, half day summits and symposiums, and full day conferences.
DUTIES AND RESPONSIBILITIES INCLUDE:
● Ensure high quality execution of events and meetings so they contribute value to the organization’s brand, growth, and stakeholder base
● Coordinate, manage, and lead various types of events (i.e., small workshops, meetings, medium-size Symposiums, large-scale Conferences, etc.) in person, hybrid, and virtually
● Identify and confirm appropriate venue, food and beverage, and all other logistics for in person events
● Manage event budgets
● Engage in internal event brainstorming meetings and discussions for team collaboration and event development purposes
● Ensure webpages, salesforce, and google drive databases are fully up to date with event data for marketing and knowledge sharing purposes
● Coordinate with Communications to ensure that all materials, eblasts and marketing is are completed successfully
● Formulate and share important written communications to all event participantOrder and set up physical items for successful events –
● Facilitate event and meeting remarks and dialogue as needed
● Develop documents needed for meetings and distribute them by deadline to meeting attendees
● Create, share, and analyze data collection surveys to determine event value and satisfaction, and respond to feedback in a strategic and intentional manner
● Follow organizational processes and protocols related to events and other internal matters
● In collaboration with the partnership team:
● Develop a revenue generation strategy for events
● Ensure event fundraising metrics and goals are met
● Select strategic speakers for events that meet the criteria and promote DEIB efforts
● Engage partner organizations via the Board, Advisory Board, and committees to promote partner engagement and retention, and simultaneously achieve event and meeting goals
● Ensure partners fully leverage their event, meeting, and program benefits, such as event and chapter meeting registrations
● Construct and share important communications (i.e., progress reports, upcoming benefits emails, organizational changes, etc.) with partners professionally by designated deadlines.
● Manage event chairs and volunteers who help support planning efforts for specific events
● Develop new events and programs as needed to cater to specific markets or initiative needs
● Develop and prepare materials for quarterly meetings with Board of Directors in a high quality manner and by designated deadlines
● Spearhead ad hoc projects requested by partner organizations pertaining to events, meetings, and programs
● Performs other related duties as assigned by management
QUALIFICATIONS:
● Bachelor’s Degree or equivalent and 3+ years of event planning experience, or equivalent combination of education and experience.
COMPETENCIES:
● Diversity – Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
● Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
● Stakeholder Service – Manages difficult or emotional stakeholder situations; Responds promptly to stakeholder needs; Solicits stakeholder feedback to improve service; Responds to requests for service and assistance; Meets commitments.
● Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Complete tasks on time or notifies appropriate person with an alternate plan
● Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
● Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
● Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
● Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
● Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
● Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
● Occasionally required to arrive to event venues or meetings very early or late evening for set up or oversight purposes.
● Occasionally required to lift items up to 30 lbs for events or meetings.
TRAVEL:
● Travel required up to 30%.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The mission of the National Diversity Council is to be both a resource and an advocate for the value of diversity, equity, inclusion and belonging (DEIB). The NDC serves as the umbrella organization to support our statewide and regional affiliates, which foster an understanding of DEIB as a dynamic strategy for success and community well-being through various initiatives. More information about the National Diversity Council is available at: www.thendc.org
Applicants can send their resumes to [email protected]